Privacy Policy
1. Introduction
1.1 I am committed to safeguarding the privacy of my website visitors and service users.
1.2 This policy applies where I am acting as a data controller with respect to the personal data of my website visitors and service users; in other words, where I determine the purposes and means of the processing of that personal data.
1.3 By using my website and agreeing to this policy, you consent to my use of cookies in accordance with the terms of this policy.
1.4 In this policy, "I", "me" and "my" refer to Marion Adams. For more information about me, see Section 11.
2. How I use your personal data
2.1 In this Section 2 I have set out:
(a) the general categories of personal data that I may process;
(b) the purposes for which I may process personal data; and
(c) the legal bases of the processing.
2.2 I may process your personal data that are provided in the course of the use of my services ("service data"). The service data may include your name, postal address, email address and telephone number. The source of the service data is you. The service data may be processed for the purposes of operating my website, providing my services, ensuring the security of my website and services, maintaining back-ups of my databases and communicating with you. The legal basis for this processing is my legitimate interests, namely the proper administration of my website and business.
2.3 I may process information that you post for publication on my website or through my services ("publication data"). The publication data may be processed for the purposes of enabling such publication and administering my website and services. The legal basis for this processing is my legitimate interests, namely the proper administration of my website and business.
2.4 I may process information contained in any enquiry you submit to me regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent. By submitting information in the course of an enquiry, you are agreeing that I may process it for the reasons indicated above.
2.5 I may process information relating to transactions, including purchases of goods and services, that you enter into with me and/or through my website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and me and/or taking steps, at your request, to enter into such a contract and my legitimate interests, namely my interest in the proper administration of my website and business.
2.6 I may process information contained in or relating to any communication that you send to me ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. My website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is my legitimate interests, namely the proper administration of my website and business and communications with users.
2.7 I may process data you send to me for proofreading/editing or for reference when carrying out editorial/copywriting services. This data may be in digital form, including Word documents and PDFs, and/or may be hard copy (paper documents). The source of this data is you. This data may be processed for the purposes of providing editorial/writing services to you. The legal basis for this processing is my legitimate interests, namely the proper administration of my website and business.
2.8 I may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is my legitimate interests, namely the protection and assertion of my legal rights, your legal rights and the legal rights of others.
2.9 I may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is my legitimate interests, namely the proper protection of my business against risks.
2.10 In addition to the specific purposes for which I may process your personal data set out in this Section 2, I may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which I am subject, or in order to protect your vital interests or the vital interests of another natural person.
2.11 Please do not supply any other person's personal data to me, unless I prompt you to do so.
3. Providing your personal data to others
3.1 I may disclose your personal data to my insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.2 In addition to the specific disclosures of personal data set out in this Section 3, I may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which I am subject, or in order to protect your vital interests or the vital interests of another natural person. I may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. International transfers of your personal data
4.1 In this Section 4, I provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
4.2 You acknowledge that personal data that you submit for publication through my website or services may be available, via the internet, around the world. I cannot prevent the use (or misuse) of such personal data by others.
5. Retaining and deleting personal data
5.1 This Section 5 sets out my data retention policies and procedure, which are designed to help ensure that I comply with my legal obligations in relation to the retention and deletion of personal data.
5.2 Personal data that I process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
5.3 I will retain your personal data as follows:
(a) name and postal address will be retained for a minimum period of seven years following their most recent use on invoices and my records to comply with obligations to HMRC, the UK tax authority, and for a maximum period of seven years following such use. I will also retain your telephone number/s, if given, for seven years, but I will delete these from my records sooner if you request this;
(b) email address will be retained for seven years following its last use in correspondence with you, and I may retain emails for up to seven years;
(c) data you send to me in files/hard copy for proofreading/editing or for reference when carrying out editorial/copywriting services (including electronic documents) will be retained for a minimum period of seven years following receipt, but I will delete these from my records sooner if you request this. The maximum period of retention of data you send to me in files/hard copy for proofreading/editing or for reference when carrying out editorial/copywriting services (including electronic documents) will be determined based on whether these will be needed for carrying out future work.
5.4 I store emails and email addresses on my password-protected email account. I do not keep an external record of these.
5.5 I store your files and my records on my computer's hard drive, back-up USB and password-secured cloud storage (Dropbox).
5.6 Notwithstanding the other provisions of this Section 5, I may retain your personal data where such retention is necessary for compliance with a legal obligation to which I am subject, or in order to protect your vital interests or the vital interests of another natural person.
6. Amendments
6.1 I may update this policy from time to time by publishing a new version on my website.
6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
7. Your rights
7.1 You may instruct me to provide you with any personal information I hold about you; provision of such information will be subject to:
(a) the supply of appropriate evidence of your identity (for this purpose, I will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
7.2 I may withhold personal information that you request to the extent permitted by law.
7.3 You may instruct me at any time not to process your personal information for marketing purposes.
7.4 In practice, you will usually either expressly agree in advance to my use of your personal information for marketing purposes, or I will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
8. About cookies
8.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
8.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
8.3 Cookies do not typically contain any information that personally identifies a user, but personal information that I store about you may be linked to the information stored in and obtained from cookies.
9. Cookies used by my service providers
9.1 My service providers use cookies and those cookies may be stored on your computer when you visit my website.
9.2 I use Google Analytics to analyse the use of my website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to my website is used to create reports about the use of my website. Google's privacy policy is available at: https://www.google.com/policies/privacy/. The relevant cookies are: _ga, _gid, _gat, AMP_TOKEN, _gac_